09 Dec Slick Doc Management | Part Two
In our previous article we established that the technological advancements we have enjoyed in the world over the last few decades have been larger than anything we had seen previously. These advancements have revolutionised the way we work and changed the way we go about our daily activities, both at home and – more recently – in the workplace. We established that it is essential that you and your business move with the times and adopt modern technological methods as soon as possible, because this is the only way you can hope to keep up with the competition and fully utilise the ever-evolving technological landscape; doing so will massively improve the way your team work, solve challenges, and maximise time, in turn making management easier , boosting productivity and efficiency.
We also briefly explored SharePoint as the modern alternative to your traditional file servers. Let’s take a more in-depth look now.
SharePoint
SharePoint is a customisable Cloud-based content collaboration and management platform that allows your team to work together, remotely, and smarter than they ever have before.
What are the benefits of SharePoint?
SharePoint will allow your team to achieve levels of collaboration and connectivity that you simply couldn’t have dreamt of a mere few years ago. Its ‘Co-authoring’ feature in Microsoft Teams, for example, allows for multiple users to edit a document at the same time, completely irradicating the need for hundreds of versions of the same document to work their way around the company, or worse – your entire team sitting around a single sheet of paper.
Existing app integration
Microsoft SharePoint seamlessly integrates with the rest of your business applications. It also works effectively with the Microsoft Office Suite of tools – we are all familiar with these tools. They could give you an even bigger boost in achieving advanced levels of productivity – apps including Excel, Word, PowerPoint, and Teams are parts of most of our everyday lives already, making them easy to use and thereby saving you time and money.
Improved security
Your data integrity and safety remains constantly at the peak of SharePoint’s abilities. You have full control of your security and can configure different settings for controlling shareability and storage to ensure you remain both safe and compliant to whatever regulations your organisation needs to follow.
The streamlining of business processes
SharePoint allows you to collect and organise data from your entire business all in one easy to access and navigate place. Information from suppliers, communication with customers, interactions with partners, and a variety of other metrics, are stored in SharePoint’s form-driven solutions. By having access to business intelligence portals in SharePoint, your team can make better decisions based on revised consumer statistics and, furthermore, predict accurate future fluctuations in supply and demand, marketing tactics, and, most importantly, accurate projections above business success.
Task management
SharePoint makes it possible to guarantee top quality work every time. Once a user is finished with a piece of work they can ‘send for review’ to another user. The other user – once having reviewed the work – can then sign off the document as complete, which will then automatically notify other relevant users of the change – actual communication isn’t even essential, as every step of the process compliments automation. This means that your team aren’t constantly emailing or messaging each other – they can simply rely on SharePoint to carry out automated processes and ensure quality of service.
We hope that these two articles have enlightened you as to how essential it is that you move to modern practices at the first opportunity. We also hope that it encourages you to implement the necessary tools and practices – don’t worry if it sounds daunting, use a dedicated IT consultant like us to help steer you in the right direction.
IT specialists
At Netcom we are well-versed in helping companies in various sectors to navigate the often mystifying, jargon-filled world of IT. With over 15 years’ experience, covering virtually all aspects of business IT, we can help guide your business to a prosperous future with the right IT at your side every step of the way. We can help you deploy cutting edge solutions that will not only assist you to weather the storm that is modern IT but also keep your business at the top of its game post pandemic and beyond. Why not book a free, no obligation discovery call today by ringing 0114 361 0062.